For 25 years, BowdenCorp has been delivering projects that strengthen communities across Victoria. From schools and hospitals to aged care facilities, community infrastructure and social housing, our work creates environments where people can learn, heal, connect and thrive.
As we continue to grow, we're looking for an experienced Submissions Coordinator to join our collaborative and high-performing team.
If you're someone who thrives on deadlines, loves bringing order to complexity, takes pride in producing polished, professional submissions and enjoys working with a great group of people, we'd love to hear from you.
About the Role
As a key member of our Pre-Construction team, you'll play an important role in helping BowdenCorp secure future projects by coordinating the preparation and submission of high-quality tenders, expressions of interest (EOIs), cost plans, presentations and other business-critical documents.
You'll work closely with senior management, estimators, project managers, HSEQ professionals, finance specialists, people and culture representatives and our marketing team to bring together compelling, compliant and professionally presented submissions.
This is a fast-paced role where organisation, ownership and attention to detail are essential. You'll manage multiple opportunities simultaneously, coordinate information from across the business and ensure every submission is delivered accurately and on time.
What You’ll Be Doing
Coordinating Winning Submissions
Manage the end-to-end preparation and lodgement of tenders, EOIs, cost plans and supporting documentation
Review tender requirements, manage compliance obligations and coordinate information from internal stakeholders
Create and maintain SharePoint tender workspaces, document control systems and submission schedules
Coordinate site inspections, addenda, clarifications and post-tender activities
Monitor and manage estimating inbox communications
Producing High-Quality Documents
Prepare professional submissions and presentations using established branded templates
Proofread and quality-check content for accuracy, consistency and compliance
Coordinate electronic lodgement and post-tender interview materials
Collaboration and Continuous Improvement
Work closely with Estimating, Project Delivery, HSEQ, Finance, People & Culture and Marketing teams
Support a collaborative submissions function through workload sharing, knowledge transfer and team support
Maintain and improve submission resources, standard response libraries and internal processes
About You
You'll bring:
Previous experience in a Submissions Coordinator, Bid Coordinator or similar role
Experience coordinating complex, deadline-driven submissions
Exceptional organisational, time management and prioritisation skills
Technical Skills
Proficiency in Adobe InDesign, including editing and formatting within established templates
Strong Microsoft Office skills, particularly Word, Excel and Outlook
Experience working with SharePoint, document management systems and shared content libraries
Highly Regarded
Experience within the construction, engineering, architecture or related industries
Why BowdenCorp?
At BowdenCorp, you'll be joining a business with a strong reputation, a clear growth trajectory and a genuinely supportive culture.
We believe great outcomes are achieved when talented people are trusted, supported and given opportunities to grow.
You'll enjoy:
A collaborative and welcoming team environment
Exposure to a diverse range of meaningful projects across Victoria
Opportunities to contribute ideas and improve how we work
Professional development and career growth opportunities
A business that values Collaboration, Innovation, Respect and Enjoyment
The opportunity to help shape the next chapter of a proudly Victorian company celebrating 25 years in business.
Ready to Apply?
If you're an organised, detail-oriented professional who enjoys coordinating high-quality submissions and wants to be part of an established business that's constantly growing and evolving, we'd love to hear from you.