Submissions Coordinator

For 25 years, BowdenCorp has been delivering projects that strengthen communities across Victoria. From schools and hospitals to aged care facilities, community infrastructure and social housing, our work creates environments where people can learn, heal, connect and thrive.

As we continue to grow, we're looking for an experienced Submissions Coordinator to join our collaborative and high-performing team.

If you're someone who thrives on deadlines, loves bringing order to complexity, takes pride in producing polished, professional submissions and enjoys working with a great group of people, we'd love to hear from you.

About the Role

As a key member of our Pre-Construction team, you'll play an important role in helping BowdenCorp secure future projects by coordinating the preparation and submission of high-quality tenders, expressions of interest (EOIs), cost plans, presentations and other business-critical documents.

You'll work closely with senior management, estimators, project managers, HSEQ professionals, finance specialists, people and culture representatives and our marketing team to bring together compelling, compliant and professionally presented submissions.

This is a fast-paced role where organisation, ownership and attention to detail are essential. You'll manage multiple opportunities simultaneously, coordinate information from across the business and ensure every submission is delivered accurately and on time.

What You’ll Be Doing

Coordinating Winning Submissions

• Manage the end-to-end preparation and lodgement of tenders, EOIs, cost plans and supporting documentation

• Review tender requirements, manage compliance obligations and coordinate information from internal stakeholders

• Create and maintain SharePoint tender workspaces, document control systems and submission schedules

• Coordinate site inspections, addenda, clarifications and post-tender activities

• Monitor and manage estimating inbox communications

Producing High-Quality Documents

• Prepare professional submissions and presentations using established branded templates

• Proofread and quality-check content for accuracy, consistency and compliance

• Coordinate electronic lodgement and post-tender interview materials

Collaboration and Continuous Improvement

• Work closely with Estimating, Project Delivery, HSEQ, Finance, People & Culture and Marketing teams

• Support a collaborative submissions function through workload sharing, knowledge transfer and team support

• Maintain and improve submission resources, standard response libraries and internal processes

About You

You'll bring:

• Previous experience in a Submissions Coordinator, Bid Coordinator or similar role

• Experience coordinating complex, deadline-driven submissions

• Exceptional organisational, time management and prioritisation skills

• Strong written communication, proofreading and editing capabilities
• High attention to detail and commitment to quality
• A proactive, adaptable and solutions-focused approach
• Strong stakeholder engagement and relationship-building skills
• The ability to work under pressure while maintaining professionalism and accuracy
• Current driver's licence and Working With Children's Check
• Australian work rights required

Technical Skills

• Proficiency in Adobe InDesign, including editing and formatting within established templates

• Strong Microsoft Office skills, particularly Word, Excel and Outlook

• Experience working with SharePoint, document management systems and shared content libraries

• Ability to work within established brand guidelines and document standards

Highly Regarded

Experience within the construction, engineering, architecture or related industries

Why BowdenCorp?

At BowdenCorp, you'll be joining a business with a strong reputation, a clear growth trajectory and a genuinely supportive culture.

We believe great outcomes are achieved when talented people are trusted, supported and given opportunities to grow.

You'll enjoy:

• A collaborative and welcoming team environment

• Exposure to a diverse range of meaningful projects across Victoria

• Opportunities to contribute ideas and improve how we work

• Professional development and career growth opportunities

• A business that values Collaboration, Innovation, Respect and Enjoyment

• The opportunity to help shape the next chapter of a proudly Victorian company celebrating 25 years in business.

Ready to Apply?

If you're an organised, detail-oriented professional who enjoys coordinating high-quality submissions and wants to be part of an established business that's constantly growing and evolving, we'd love to hear from you.